From: Robert Felton Subject: UKVoting: Guidelines & Instructions of Two Votetaker Vote Date: 1998/03/15 Message-ID: #1/1 Followup-To: uk.net.news.management X-More-Info: http://www.usenet.org.uk/ Organization: A Good Idea(tm) Newsgroups: uk.net.news.announce,uk.net.news.config,uk.net.news.management -----BEGIN PGP SIGNED MESSAGE----- Guidelines & Instructions of a Two Votetaker Vote ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ The reason for a system two Votetakers to be implemented is due to the awful situation which occurred over the highly important committee elections and the result being severely delayed in publication. A vote will be handled by two Votetakers when decided necessary by UKVoting or requested by the Committee, and also any RFD originating from uk.net.new.management (this will include elections and votes of no confidence). All votes will be handled in one of two ways. 1. Primary Votetaker copies and then forwards ballot papers onto the Secondary Votetaker. or 2. Secondary Votetaker copies and then forwards ballot papers to Primary Votetaker. In order to avoid the manual intervention of either Votetaker, one must be running a MTA (Mail Transport Agent) capable of either running a distribution list or of forwarding email. The Secondary Votetaker is NOT to send acknowledgements or indicate how the voting is going. When the voting period has closed the two Votetakers should not confer whilst the votes are being complied. When the Primary Votetaker has compiled the result this should be forwarded to the Secondary Votetaker for confirmation, and at this time if the Secondary Votetaker has any questions the two Votetakers should discuss this matter in consultation with the Co-Ordinator or Deputy Co-Ordinator of UKVoting. Presentation of results should be done with 14 days of the Closing of Voting date, if the Primary Votetaker expects a delay they should make the Proponent, Secondary Votetaker and ukvoting@usenet.org.uk aware of this. If there has been no communication from the Primary Votetaker after 14 days giving the status of the vote, a warning should be posted that if no update is received from the Primary Votetaker within the next 7 days that Votetaker will be suspended. Warnings should be posted to the UKVoting mailing list and the personal address of the Votetaker. If after a further 7 days (this equates to 28 days since close of voting) there is still no communication, the Votetaker will be removed from UKVoting and the Secondary Votetaker should step in. The Secondary Votetaker shall send a second Acknowledgement to each voter. A 7 day period shall be allowed for bounces to propagate and Acknowledgement errors to be corrected. NEW VOTES WILL NOT BE ALLOWED. The Secondary Votetaker will then have the normal time period to compile the results. In the event that both Votetakers fail to respond, the vote shall be restarted. However, if UKVoting deem it to be a complex vote this rule may be set aside and either Votetaker shall be allowed a short time extension. If the Secondary Votetaker is required to take over mid vote for whatever reason, the voting period should be restarted, with all previous votes ignored. This is to ensure that all votes are acknowledged correctly. A short FAQfile and these Votetakers Guidelines are available from the UKVoting web pages - http://www.cirra.com/ukvoting/ With luck, over the next few weeks/months, UKVoting should become more organised. There will, no doubt, be a few errors - but please bear with us. We are trying. UKVoting currently stands at the following volunteers: SJFBeckwith - Co-Ordinator Rob Felton - Deputy Co-Ordinator Malcolm Mladenovic, Steven Inglis, Chris M. Dickson, Jon Ribbens and Robert Irvine. If any further people want to become votetakers please contact ukvoting@usenet.org.uk for information. Rob Felton Deputy Co-Ordinator, UKVoting. http://www.cirra.com/ukvoting/ -----BEGIN PGP SIGNATURE----- Version: 2.6 iQCVAgUBNQxpbmOfGXkh8vHZAQHpcwP/SqW99ZaINU0kFvud2ev9AZxf9/R/Seh7 iSxFbWWONFRF50z4M7iuY9bI6F2UQbzsSTImnyjOvN2aOWsu89a2DiWVgUPlm2CC 0iSk1xBFaDQAsD9q+9q2Eu3LXo5hvKPT5GsHYcZJSNp1+jWl5Zcnip1CUYAuBuRd SWDoS47hbtk= =nAZ6 -----END PGP SIGNATURE-----