05 Nov 2003: Amend the document "The UK Usenet Committee" (Various Changes)
From: Barry Salter <xcomm01-query@southie.me.uk>
Date: Wed, 05 Nov 2003 22:17:03 +0000
Subject: RESULT : Amend the document "The UK Usenet Committee" (Various Changes) - BOTH proposals PASS
Newsgroups: uk.net.news.announce,uk.net.news.config,uk.net.news.management
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RESULT OF CALL FOR VOTES
Summary: Amend the document "The UK Usenet Committee" (Various Changes)
PROPOSAL A - Clarification of Rules for Co-Opting of Committee Members
PASSES 34 : 1
PROPOSAL B - Definition of Term of Service for Open Members
PASSES 30 : 3
The number of YES votes exceeds the number of NO votes in each proposal
by more than the 12 votes required for the proposal to pass, accordingly
BOTH proposals PASS.
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Voting closed at 23:59:59 BST, 20th October 2003.
Proponent: Peter Smyth <psmyth at ukf dot net>
Primary Votetaker: Barry Salter <xcomm01-query at salterg.demon.co.uk>
Secondary Votetaker: Alex Holden <sxcomm01 at alex-holden.org.uk>
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Distribution:
uk.net.news.announce, uk.net.news.config, uk.net.news.management
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The Results:
The results follow below in the following order:
1) Summary of Mail Received During the Voting Period
2) Results
3) Individual Vote Details
4) Votetakers Comments
5) Voting and Appeal Guidelines
6) Rationale & Proposal
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SUMMARY OF MAIL RECEIVED DURING THE VOTING PERIOD
43 messages were received to the Ballot Request Address, of which:
43 were valid Ballot Requests
36 messages were received to the Voting Address, of which:
35 were valid Votes
1 was deemed invalid by the votetakers
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RESULTS:
PROPOSAL A - Clarification of Rules for Co-Opting of Committee Members
YES : 34 votes
NO : 1 vote
ABSTAIN : 0 votes
Total : 35 votes
YES beat NO by a majority of 33 votes. For the proposal to pass, there
must be 12 more YES votes than NO votes. Accordingly, the proposal has
passed.
PROPOSAL B - Definition of Term of Service for Open Members
YES : 30 votes
NO : 3 vote
ABSTAIN : 2 votes
Total : 35 votes
YES beat NO by a majority of 27 votes. For the proposal to pass, there
must be 12 more YES votes than NO votes. Accordingly, the proposal has
passed.
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INDIVIDUAL VOTE DETAILS
Name Address A B
Adam D. Barratt vote+ctte+2003-10#adam-barratt,gro,ku Y Y
Adam Price adam+usenet#pappnase,oc,ku Y Y
Alex D. Baxter alex-news#oenone,demon,oc,ku Y Y
Andrew Hartley andrew,p,hartley#student,mmu,ca,ku Y Y
Brett Paul Dunbar brett#dimetrodon,demon,oc,ku Y Y
Brian Brian#bjforster,force9,oc,ku Y Y
Charles Lindsey chl#clerew,man,ca,ku Y Y
Cliff Hones voter#cliff,hones,gro,ku Y Y
Clive Feather clive#davros,gro Y Y
Clive R Robertson usecom1#clive,gro,ku Y N
Dave Mason xcomm01#sarnie,gro,ku Y Y
David Mahon dmahon_vote_xcomm01#amigo,oc,ku Y Y
Dick Gaughan dickg#dickalba,demon,oc,ku Y Y
Edward King eaking#ulape,gro,ku Y A
Gerbil stevey#stevey,demon,oc,ku Y Y
JBM jpb8#duke,ude Y Y
John Bean john#waterfoot,gro Y Y
Lt. Cmdr. Jim jim#us-lot,gro Y Y
Malcolm Mladenovic ukvotes#tinc,gro,ku Y Y
Mike Bristow mike#urgle,moc Y Y
Mike Fleming mike#tauzero,oc,ku Y Y
Molly Mockford xcomm01#mollymockford,em,ku Y Y
Mysteron mysteron#zetnet,oc,ku Y N
Owen Rees owen.rees#tesco,ten Y Y
paul {voter}#watman,clara,oc,ku Y Y
Paul Cummins committee#cummins,ie,eu,gro Y Y
Paul Harper paul#harper,ten Y Y
Pekka P. Pirinen ppp#pirinen,demon,oc,ku Y A
Pete The Gardener pete_the_gardener#hotmail,moc Y Y
Peter Robinson pmrobinson#gmx,ten Y Y
Peter Smyth psmyth#ukf,ten Y Y
Philip Powell philip#blencathra,gro,ku Y Y
Richard Clayton richard#highwayman,moc Y Y
Thomas Lee tfl#psp,oc,ku N N
Tim Sharrock tim#sharrock,gro,ku Y Y
INVALID VOTES
anon dave,mayall#bigfoot,moc
Deemed invalid as the voter failed to provide their real name or usual
usenet alias.
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Votetakers Comments:
Following the Swen attack experienced on recent votes, I opted to munge
all of the addresses in the CFV, including those in the headers. Some
software was confused by this (and rightly so, as the headers were not
compliant with RFCs) and for this I apologise.
The vote was also affected by severe delays in Demon Internet's mail
system, which meant I didn't receive some votes until nearly 4 days
after they were posted. [See news:demon.service passim] As soon as I
discovered this delay was occuring, I changed the forwarding for the
voting addresses to use my personal mail server rather than rely on
Demon's mail system, so the remaining votes were received in a timely
manner.
The rest of the vote went mostly without incident, apart from one voter
who failed to follow the voting instructions insofar as the voter failed
to provide their usual posting alias and address on the Ballot Paper as
per Paragraphs 1 and 2 of the Instructions in the "Casting your Vote"
section of the CFV/Ballot Paper. As a result of this, the vote has been
rejected as invalid per the last paragraph of that same section, namely:
If you ignore any of these instructions, your vote may be rejected as
invalid. This includes, but is not limited to, any false answers given
on the ballot paper...
It should be noted that the voter in question was not Dave Mayall,
despite the e-mail address which has been used to submit the vote.
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This vote was conducted by two neutral third party members of UKVoting.
UKVoting is a group of independent votetakers who count votes on behalf
of the uk.* hierarchy and other 3rd parties.
The rules under which votes for the uk.* hierarchy are taken are posted
regularly to uk.net.news.announce or can be found at the following URL:
<ftp://sunsite.doc.ic.ac.uk/usenet/news-info/news.answers/uk/voting>
The UKVoting web pages can be found at <http://www.ukvoting.org.uk/>
There is a five day discussion period after these results are posted to
uk.net.news.announce. Allegations of irregularity should be sent to
control at usenet.org.uk.
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RATIONALE:
This RFD was originally proposed on 6th May and appeared to be an
uncontroversial and sensible change to be made to the Guidelines. As the
original proponent did not proceed with the RFD in the 40 days allowed I have
decided to resubmit the RFD. The text below is identical to the original and I
intend to ask for a fast-track for this proposal 10 days after publication
assuming there are no new issues raised.
At present the wording for co-opted members does not put a limit on the
term of the co-option. As a result, the only applicable wording is:
At each annual Committee Election, all open members who have served
a full 3 year term shall retire from the Committee.
If someone were co-opted in mid-January, they could serve for almost 4
years before being required to stand for election. This is not the way
in which co-option works in most other bodies and I doubt it was what
people intended.
This RFD therefore makes it clear that co-option lasts only until the
next election and forbids co-option during the election period. It is
worded to apply to Open members, even though those are the only type
that can be co-opted at present, in an attempt to be more future-proof.
Some ambiguity was recently expressed as to how to interpret wording such
as "the longest serving member(s)". In most elected organisations this
is interpreted as being since the person was last elected to the body.
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PROPOSALS
PROPOSAL A : Clarification of Rules for Co-Opting of Committee Members
Amend "The UK Usenet Committee" document by adding, at the end of the
section "Co-opting Committee Members", the paragraph:
A co-opted Open member shall retire from the Committee at the next
election after their co-option. The Committee SHALL NOT issue an
"Intention to Co-Opt" notice for the Open class from the date that
the call for nominations for the election is issued until the newly
elected members have taken their places as Committee-Elect members.
END PROPOSAL
PROPOSAL B : Definition of Term of Service for Open Members
Amend "The UK Usenet Committee" document by adding, at the end of the
sub-section "Open Members", the paragraph:
For the purpose of this document, the term of service of an Open
Member is counted from the most recent date they were elected or
co-opted; for elected members this is the date of becoming a full
member, not a Committee-Elect member.
END PROPOSAL
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